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Race Finder

Are you a national, international or potential international athlete looking to get into meetings across Europe? Join our ‘Race Finder’ service today!

What is Race Finder?

We have two UKA registered athlete representatives and since 2010, we have been assisting athletes access meetings overseas and negotiating the best possible deals in terms of travel expenses from the organisation and provision of accommodation, meals and transport.

This service is only open to athletes over aged 18 or over.

How does it work?

When an athlete has successfully signed up, we review their requirements and begin contacting meeting organisers on their behalf.

Once we have an appropriate agreement with the organizer of a competition we then present the deal to the athlete, advise on a travel plan, and ask them whether they wish to proceed. If the invitation is accepted the athlete will need to pay the Vinco Sport Ltd invoice of £26.40 before we can confirm acceptance with the Race Director. Should the invitation be declined at the time of offer then we cancel our invoice and will make no charge. However should the athlete subsequently need to withdraw from the meeting the meeting fee will be forfeit.

Once accepted it is then the athlete’s responsibility to book their flights and make arrangements to get to the airport under their own steam. Any agreed payments in respect of travel or appearance fee, plus any prize money due, will subsequently be recovered by Vinco through submission of an invoice after the event has taken place and we will require the race director to pay the athlete direct via BACS.

How much does it cost?

If you are accepted onto the service, you will need to pay an invoice for £25.00 (inclusive of VAT) for our annual subscription fee. This entitles the athlete to access our database of over 100 meeting programmes, plus the advice and service of one of our athlete representatives over the season. Each subsequent confirmed and accepted entry into competition will then cost £26.40 (again inclusive of VAT). Any prize monies won by the athlete will be kept by the athlete. Vinco Sport Ltd will be entitled to 15% of any appearance money negotiated (less the £26.40 already paid).

How are appearance fees and prize monies paid?

The expectation is that all monies owed to the athlete will be paid directly to the athlete following invoicing carried out by Vinco Sport Ltd. While some event organisers make payments during the meeting most will settle by electronic bank transfer between 3-6 weeks after the meeting. For the 2018 outdoor season there will be no fee levied by Vinco Sport Ltd for a percentage of the prize monies.

If an appearance fee is successfully negotiated we will levy a fee of 15% less the 26.40 GBP confirmed payment.

For example, if we secure 300.00 GBP in appearance money the fee due will be 45.00 GBP. You will already have paid Vinco Sport Ltd 26.40 GBP and therefore only 18.60 GBP will be deducted from the 300.00 GBP appearance money when it is paid to you.

Data Protection

Vinco Race Finder athletes will need to submit personal details to one of our registered UK Athlete Representatives. In order to secure an invitation to a meeting, as well as potential reimbursement of expenses and prize monies, certain personal & financial information will need to be shared with a meeting organisation. Financial information is only shared once a firm invitation is made and accepted by the athlete. Personal data will only be used specifically for the purpose of securing an invitation to an athletics meeting and will not be shared with any third party other than specific meeting organisations that have been targeted following discussion between the athlete and Vinco Race Finder.

The following athletes have used the service in 2017:

Lily Beckford (Shaftesbury Barnet ) : 400m

Rebecca Chapman (City of Cardiff) : Long Jump

Zoey Clark (Thames Valley/Aberdeen): 400m

Jessica Hunter (Vale of Aylesbury): 100mH

Ese Okoro (Birchfield Harriers): 400m/400mH

Heather Paton (Birchfield Harriers): 100mH

Rebecca Sare (Malta): Triple Jump

Charlotte Wingfield (Malta/Cardiff/Cardiff Met): 100m/200m

Zane Duquemin ( Shaftesbury Barnet ) : Discus

Kyle de Escofet (Birchfield Harriers): 100m

Efe Okoro (Birchfield Harriers): 400m/400mH

Grant Plenderleith (City of Sheffield): 400m

Khai Riley-La Borde (Enfield and Haringey): 110mH

Feron Sayers (Birchfield Harriers): Long Jump

Jamie Webb (Liverpool Harriers): 800m